Senior Project Administrator 00000614

Ottawa, ON | Full Time | 37.5 hours per week, Monday to Friday, on site

Position Overview

StafinGo is recruiting a Senior Project Administrator for a 48-week, full-time contract supporting our public sector client at 285 Coventry Rd in Ottawa. The contract runs from November 23, 2026 to October 22, 2027, and the work is performed on site Monday to Friday.

You will keep a multi-stakeholder program moving: coordinating governance boards and working groups, tracking progress across several workstreams, and making sure risks, issues, decisions and dependencies are documented and visible to management. This role requires a current PMP certification and a NATO SECRET security clearance.

Key Responsibilities
• Coordinate engagement among stakeholders supporting Campaign Plan rhrough governance boards, working groups and stakeholder meetings
• Develop and maintain project schedules, roadmaps, trackers and dashboards
• Monitor and report on project progress, milestones, risks and issues
• Track decisions, action items and dependencies
• Prepare briefing notes, presentations, reports and correspondence
• Conduct research and analysis to support project planning and decision-making
• Provide recommendations to management on project status and implementation activities

Qualifications & Experience

Required
• Security: NATO SECRET clearance (current, or eligible to be granted before contract start)
• Certification: Current and valid Project Management Professional (PMP) certification. Equivalent qualifications may be considered
• Experience: 36 months of relevant experience, including a minimum of 3 years within the last 5 years supporting the planning, coordination, monitoring and reporting of projects
• Education: Secondary school diploma
• Language: English
• References: Three professional references

Considered an asset
• Specialized education that improves the quality of services provided
• Additional certifications relevant to project coordination or governance
• Additional project experience beyond the minimum requirement
• Knowledge of relevant government policies and procedures
• Proficiency in both official languages


Application Process

Interested candidates should be prepared to submit: a current resume detailing education, training and project experience; proof of current PMP certification; confirmation of NATO SECRET clearance status as issued by PSPC; a summary of work in the last 5 years supporting the planning, coordination, monitoring and reporting of projects; and three professional references (name, title, phone number and email).

We are an equal opportunity employer. We welcome applications from all qualified candidates and are committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request at any stage of the hiring process.

No AI is used to screen or evaluate candidates; those decisions remain with our recruitment team. If your background aligns with the requirements of the role, a member of our team will contact you regarding next steps. We thank all applicants for their interest; however, only those selected for further consideration will be contacted directly.

StafinGo is an equal opportunity employer. We welcome applications from all qualified candidates and are committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request at any stage of the hiring process.
This posting does not require Canadian work experience, and none has been requested as a condition of eligibility, in accordance with Ontario's Employment Standards Act, 2000.